Public Procurement Procedures and Compliance

PUBLIC PROCUREMENT PROCEDURES AND COMPLIANCE

RATIONALE Public procurement accounts for a massive share of government spending and is the primary vehicle for delivering public goods. However, the complexity of public procurement procedures often creates bottlenecks that delay critical infrastructure and services. Worse, opaque processes can lead to inefficiency, waste, and reputational damage.

Transparency, fairness, and value for money are not just buzzwords; they are the legal and ethical pillars of public spending. Navigating the regulatory landscape requires more than just reading the Public Procurement Act—it requires a deep understanding of how to apply these rules to achieve efficiency without compromising compliance.

This training programme is designed to demystify the red tape. It equips public sector officials and private sector bidders with a mastery of the procurement lifecycle, ensuring that every naira spent delivers maximum public value while strictly adhering to regulatory standards.

OVERALL OBJECTIVES By the end of the programme, participants will be able to:

• Navigate the legal and regulatory framework governing public procurement procedures.

• Select the appropriate procurement method for different types of projects.

• Prepare high-quality bidding documents and specifications.

• Conduct transparent and defensible bid evaluations.

• Manage the contract award process to prevent legal challenges.

• Uphold the highest standards of ethics and integrity in procurement.

COURSE CONTENT

Day One: The Legal and Regulatory Framework

• Overview of the Public Procurement Act and relevant regulations

• Principles of Public Procurement: Transparency, Competition, Economy, and Accountability

• The role of the Bureau of Public Procurement (BPP) and regulatory bodies

• Understanding the rights and obligations of all stakeholders

• Thresholds and approval limits in procurement

Day Two: Procurement Planning and Tendering Methods

• Developing a robust procurement plan: Needs assessment and budgeting

• Selecting the right method: Open Competitive Bidding vs. Restricted Tendering

• Emergency procurement and direct contracting: When and how?

• Drafting standard bidding documents (SBDs) and Terms of Reference (ToR)

• Pre-qualification vs. Post-qualification procedures

Day Three: Bid Submission and Evaluation

• Managing the bid opening process: transparency in action

• The Bid Evaluation Committee: composition and duties

• Technical vs. Financial evaluation criteria

• Identifying “Responsive” and “Non-Responsive” bids

• Dealing with abnormally low tenders and arithmetic errors

Day Four: Contract Award and Administration

• The “No Objection” certificate and due process certification

• Debriefing unsuccessful bidders and handling complaints

• Contract formation and signing formalities

• Introduction to e-Procurement systems

• Monitoring contractor performance post-award

Day Five: Ethics, Integrity, and Audit

• Combating corruption and fraud in public procurement procedures

• Conflict of interest: identification and management

• The Code of Conduct for procurement officers

• Preparing for procurement audits and investigations

• Whistleblowing policies and protection

METHODOLOGY The training will be delivered using interactive and practice-oriented learning approaches, including:

• Expert-led presentations on public procurement procedures

• Case studies of procurement successes and scandals

• Mock bid evaluation exercises

• Review of standard bidding documents

• Group discussions on ethical dilemmas

TARGET AUDIENCE This programme is suitable for:

• Procurement Officers in Ministries, Departments, and Agencies (MDAs)

• Tender Board Members and Accounting Officers

• Contractors, Consultants, and Service Providers

• Auditors and Anti-Corruption Officials

• Civil Society Organizations monitoring public spending

MODE OF ASSESSMENT Participants will be assessed through:

• Quiz on the Public Procurement Act

• Simulation of a bid opening and evaluation session

• Case study analysis of procedural compliance

• Certificates of participation will be issued upon successful completion.

FEES Training fees are charged per participant and are inclusive of:

• Training materials

• Resource documentation

• Certificate of participation

• Refreshments (where applicable)

• Detailed fee structure available upon request.

VENUE The programme can be delivered at:

• AYU GLOBAL–approved training centres

• Client-designated venues

• Virtual or hybrid platforms, where applicable

DATE To be scheduled in consultation with participating organizations.

DURATION Five (5) Days

CAPABILITY STATEMENT AYU GLOBAL INTERNATIONAL is a leading management and capacity development consulting firm with expertise in:

• Public procurement procedures and reform

• Supply chain management and logistics

• Governance, risk, and compliance (GRC)

• Institutional capacity building

• Strategic leadership and project management

The firm has successfully delivered training and advisory services to government institutions, regulatory agencies, private sector organizations, and development partners.

FACULTY / RESOURCE PERSONS The programme will be facilitated by seasoned professionals with expertise in:

• Public procurement law and policy

• Forensic auditing and investigation

• Supply chain strategy

• Project management

• Ethics and anti-corruption

CONCLUSION Adherence to public procurement procedures is the bedrock of trust in government. This programme provides the essential roadmap for navigating the complexities of public spending, ensuring that every process is not only compliant but also efficient and impactful. AYU GLOBAL INTERNATIONAL is committed to championing integrity and excellence in public service delivery.